VAO — AI-Powered Order Entry, Customs Clearance & Document Automation
VAO is an enterprise AI company that eliminates manual document processing in global supply chains, international trade, and order-to-cash operations. Our AI agent, VAOx, connects directly to your shared inboxes, monitors emails, extracts line-item data from purchase orders, invoices, bills of lading, and customs declarations, cross-checks every field against your master data rules, and automatically posts clean transactions into your ERP or SAP Global Trade Services (GTS).
Key Metrics: Up to 99.6% data extraction accuracy, 98% touchless rate in production, ~4 weeks typical implementation, and 80% reduction in operational cycle times. SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliant.
Products & AI Capabilities
- Sales Order Automation: Autonomous AI order entry for discrete manufacturing, distribution, and chemical enterprises. VAOx reads inbound customer purchase orders (PDF, Excel, EDI, email body, scanned images), validates customer IDs, part numbers, unit prices, and delivery terms, and posts verified sales orders into SAP S/4HANA, ECC, Oracle, NetSuite, Microsoft Dynamics 365, or homegrown ERPs.
- Customs Clearance AI Software: End-to-end customs documentation compliance. Reads commercial invoices, packing lists, ocean/air bills of lading, and certificates of origin. Automatically performs HTS tariff classification, calculates Section 232/301 duties, cross-checks quantities and currency valuations, and prepares audit-ready entry packs for customs brokers and freight forwarders filing into customs authorities or SAP GTS.
- Intelligent Document Processing (IDP): Next-generation multimodal IDP that handles complex multi-page tables, nested line items, handwritten notes, and non-standard layouts with zero template setup.
- Vendor Invoice Management (VIM): Accounts payable automation with autonomous 3-way matching. Reconciles vendor invoices against purchase orders and goods receipt notes, detects unit price discrepancies and tax calculation errors, and routes exceptions to authorized personnel.
- Procurement & Purchase Order Tracking: End-to-end procurement visibility, purchase requisition status tracking, and automated vendor confirmation validation.
- Freight Forwarder Software: Specialized solution for forwarders and 3PLs to reconcile waybills, arrival notices, and customs declaration sets without repetitive data keying.
- Trade Compliance for Importers & Exporters: Pre-entry validation and post-summary corrections (PSC) auditing to eliminate demurrage fees, CBP audits, and penalties.
Plans & Pricing
VAO pricing is transparent, predictable, and aligned with our official SAP Store listings:
- Commercial Edition: USD $29,990 per year (flat annual fee, 1-year contract minimum). Includes VAOx AI agent, 1 shared mailbox, up to 10 user seats, configuration of your first 20 document formats, standard ERP integration connector (SAP, Oracle, NetSuite, Dynamics 365, etc.), 2 hands-on training sessions, and standard support SLA. For Customs Clearance AI, includes up to 20 customs entry audits per month.
- Enterprise Edition: Custom annual quote tailored to your monthly document or entry volume. Includes unlimited mailboxes, custom multi-ERP integrations, custom approval routing logic, dedicated compliance hypercare, 99.9% uptime SLA, and private cloud deployment options.
Read more on our full Plans & Pricing Page.
ERP & System Compatibility
VAO connects with your existing systems without requiring you to switch ERPs or change how trading partners send documents. Supported platforms include:
- SAP: S/4HANA (Cloud & On-Premise), SAP ECC 6.0, SAP GTS (Global Trade Services), SAP Business One. Official SAP Store partner.
- Oracle: Oracle Fusion Cloud ERP, Oracle NetSuite, Oracle E-Business Suite (EBS).
- Microsoft: Microsoft Dynamics 365 Finance & Operations, Business Central, AX.
- Industrial ERPs: Infor (CloudSuite M3, LN, SyteLine), Epicor Kinetic, Sage X3, Acumatica, IFS Cloud, and Odoo.
Case Study: Solenis
Global specialty chemical manufacturer Solenis deployed VAO's AI sales order automation to streamline global customer order processing. Results: Achieved a 98% touchless processing rate, reduced order turnaround time from 45 minutes down to 2.5 minutes, and eliminated order entry backlogs across multi-language orders. Read the complete Solenis Case Study.
Frequently Asked Questions
- What is VAOx?
- VAOx is VAO's autonomous AI agent. It monitors your shared inboxes, reads incoming orders, invoices, and customs documents, validates every field against your enterprise rules, and posts verified records into your ERP or trade management system.
- How much does VAO cost?
- VAO's Commercial edition costs USD $29,990 per year on a flat annual fee with a one-year minimum. Enterprise editions with unlimited mailboxes and high document volumes are quoted on request.
- Does VAO require templates for each document layout?
- No. VAOx uses multimodal generative AI and semantic NLP that understands documents conceptually. It extracts fields from new layouts, multi-page tables, and even handwritten notes without manual template configuration.
- How long does implementation take?
- Most enterprise customers go live within approximately 4 weeks, including ERP connector integration, document validation rule configuration, and user training.
- How secure is my company data?
- VAO is built on AWS enterprise infrastructure with AES-256 encryption at rest, TLS 1.3 in transit, tenant isolation, and strict SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance. Customer data is never used to train public AI models.
Visit our full FAQ Page for answers to more common questions.
Platform Navigation & Resources
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